Optimal planning, implementation and seamless event delivery
We tick and cross check our list as each stage ends and a new one begins so that nothing is missed.
- Stage 1: The Brief: Before the Event
- Stage 2: Communication: Preparation and Implementation Stage
- Stage 3: Countdown and Timelines: Getting Things Done
- Stage 4: The Event – On the Day All Systems Go
- Stage 5: After the Event – VIP
Stage 1 — THE BRIEF: Before the Event
A successful event begins with our first meeting with you our client. We take the time to discuss and picture the essence of your event, your goals, your budget and what you want your event to look like. We discuss and take into account how those attending will want to feel, right from the moment your first guest arrives till the moment they leave we work together to create a memorable experience for them. Klass Events leads the way in planning all aspects of your event: venue and site location, budget development, strategic planning, event promition, on line event registration, event theme, marketing collateral including web page design—everything you could possibly need we take care of. We leave nothing to chance and work with you to plan as much of the detail in our fist initial meeting so we can get started.
Stage 2 — COMMUNICATION: Preparation, Implementation and Accountability
Klass Events keeps the lines of communication wide open between you the client and us the Event Managers during the entire pre–event process. As part of our service we offer you regular event progress reports from the moment of conception to execution, ensuring a seamless, stress less event. You are always in the picture and no matter how large or small the occasion may be.
Stage 3 — COUNTDOWN & TIME LINES: Getting Things Done
We work with you to set out a clear and achievable timeline and plan every detail right up until the last minute of your event. We set realistic timelines but allow some flexibility should we need to alter any of the details along the course of the planning stage. Our policy is that we meet with you and get agreement and signoff before we make changes to our brief, we keep you in the know every step of the way.
Stage 4 — THE EVENT: On the Day All Systems Go
Klass Events will have everything in place well before the first delegate or guests arrive. From making sure the room is at the right temperature, to the selection of the music to set the right atmosphere and ambience, through to the positioning of your company signage. We consult with catering staff as to your menu selection, right through to the position of the screen and data projector, to even the mints and water decanters on the tables, we take extreme care of all your specific requirements.
Stage 5 — AFTER YOUR EVENT: Expect It All!
Klass Events remains committed to their clients even after the event is over and services rendered. We evaluate and debrief with you, making sure that we have exceeded your expectations and provided everything that you hoped for and more.
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